Office 365 Backup – Why You Need it, Now

Lew Smith, Director of Consulting Services | July 30, 2018
Microsoft Office 365 has grown significantly since its inception.  Many businesses have chosen to forego expensive Microsoft Exchange hardware and software upgrades in favor of Office 365 and the greater levels of business continuity that this platform provides.  However, no solution is perfect, and this statement rings true with Office 365 just as much as the next solution.  Please do not take this comment the wrong way.  Our team recommends, implements, and migrates clients to Office 365 frequently.  With Office 365, there is one rather large shortcoming that most businesses overlook (or do not consider properly) when making the decision to migrate to the Microsoft cloud.  What I’m referencing is data backup. Office 365 comes loaded with many tools for business productivity and data protection.  However, there is no true backup for your business data.  Microsoft absolutely goes to great lengths to provide Data Resiliency measures, which afford many businesses levels of Business Continuity that they previously could not conceive.
Within these layers of protection, if you read Microsoft’s documentation, certain backups are used to ensure geo-redundant copies of your current data exist, so Microsoft may restore services when a service issue occurs.  Stated plainly, the focus for this approach is for Office 365 to remain operational and available in the case of a major failure or disaster.  This process provides protection for your active/online data but is not built to allow Administrators to recover data that was accidentally deleted. Data Retention policies are absolutely available within Office 365, with proper license levels, to add greater levels of compliance for all business types, and especially for highly regulated industries.  The challenge with retention policies is ensuring that all data, which requires retention, is actually retained.  Data loss is possible when not these policies are not configured properly. Understanding the nuances of how these policies behave is critical to ensuring success.  Even with these policies in place, this is not true backup. Keep in mind that the overall goal of data backup is to have the ability to RESTORE data when something bad happens (hardware failure, disaster declaration, human error, etc.).  Good backup practices include the backup of all data in question, within the specified business intervals, and the movement of that data to an alternate (offsite) location for additional protection.  While Microsoft provides geo-redundant protection for your online business data, to protect against failure, there are no geo-redundant backups that your Administrator can access to restore lost data. Certain policies are in place to protect against deleted data.  Should a team member delete a SharePoint file or OneDrive file, as an example, the Administrator has a window within which that data may be recovered.  However, the extent of this window is 93 days.  That is all.  Once day 94 arrives, that data is gone unless you’ve implemented a backup solution for your data. Many different solutions are available for your Office 365 data.  Selecting the proper solution depends on your business requirements and recovery needs.  Rather than attempting to figure out these differences by yourself, simply contact our team via our web form and we’ll setup a call to discuss.

Be Aware of New Google Calendar Scams

If you think that you can easily decipher phishing emails and other sophisticated scams, you might be wrong. New cyber security research shows that scammers are becoming increasingly sophisticated with their ploys by utilizing the integration between Google Calendar,...

Customer story: Chesterfield County

Watch how Virginia's Chesterfield County Department of Social Services recently transformed its outdated workplace using cloud technology. Using Microsoft Dynamics 365, the department streamlined manual processes and siloed data to improve efficiency and productivity...

Protect your data in files, apps, and devices, within and across an organization

Mobility has become a staple of the modern workplace, offering flexibility to employees and greater productivity to employers. However, this flexibility often requires that employees use their own devices to work when out of office. So how can you protect your data without losing the benefits of “bring your own device?”

Tools such as Azure Active Directory and Microsoft Intune can help you manage access to your data and company networks without invading employee privacy.

At Interphase Systems, Inc., we want you to get the most out of what technology has to offer. Contact us to learn more.

Customer Story: BP deploys Microsoft 365 to improve user experience and security

In an ever-changing security landscape, how do you keep users, devices, and data across 80 countries protected? For BP, they use Windows Defender Advanced Threat Protection that can compile information and identify possible threats more effectively than ever before. So effective in fact, that they put it on all 30,000 Windows 10 devices they have deployed across the world.

And this is just one of the many security tools from Microsoft 365 Enterprise E5 that BP is relying on to remain secure as they continue to transform their company.

You don’t need to be a company the size of BP to take advantage of the same security tools and capabilities BP has implemented to secure the modern workplace.

Are you ready to transform your organization? Interphase Systems has the team, the process and the tools to get you there. Learn more about BP’s security journey in this video, and contact Interphase Systems to help you secure your organization’s information.

Discover threats quickly, remediate immediately, and mitigate the impact of malware and breaches

A truly comprehensive security system does more than just provide “locks” for the entrances to a network, it searches for and reacts to threats that may have already entered the system.

The Advanced Threat Protection integrated throughout Microsoft 365 monitors and protects everything from data, to endpoints, to user identities. These tools are always working behind the scenes to keep your business secure, keeping you in the loop without overwhelming you with information.

At Interphase Systems, Inc., we believe in securing your business with a holistic strategy. Contact us to learn more.