Office 365 Mass Deletion Notification

Lew Smith, Director of Consulting Services | August 31, 2018

Microsoft, in January 2018, announced a new feature associated to OneDrive for Business, whereby end users could recover deleted files themselves (within the prior 30 days).  Earlier this week, within the Office 365 Admin Center’s Message Center, Microsoft accounced a useful feature to complement the January announcement.  Mass deletion notifications for SharePoint and OneDrive for Business.

According to details provided within this announcement, mass deletions within either SharePoint or OneDrive for Business will trigger an email to specific people.  For OneDrive deletions, the owner of that OneDrive library will receive an email notification, and for SharePoint, the site owner or a site member (whoever deleted the files) will receive a notification.

Two thoughts on this announcement.  First, given the challenges with increased Office 365 account compromises, this is a great addition.

OneDrive data is fair game for any hacker who accesses a user’s Office 365 account.  Obviously, the bad actor could delete OneDrive data and then delete the notification email upon receipt, but at least there is a chance that the actual end user might see the notification and be able to take action.  Second, there is no mention of notifications to “other parties” within an organization. It would be nice if Administrators could add other notification recipients for such activity. Considering the challenges that some organizations have experienced with “rogue employee” behavior, this option would be welcomed.  We’ll have to monitor the Message Center for more updates as they come.

One last point regarding this announcement.  Based on the documentation available at this time, I’ve not been able to pinpoint details associated to the threshold that governs the initiation of these notifications.  According to the announcement, these notifications are triggered “when a higher than usual number of files are deleted per hour.” As details surface we’ll post updates.

According to the details, this release is on its way to Targeted Release tenants and will continue rolling out to everyone else in late September.

Have questions?  We would love to hear them!  Simply contact our team via our web form and we’ll call to discuss.

SLAM gets connected with Office 365

Is your move to the Cloud stalled, failed or non existent? Interphase Systems can help your firm truly leverage Cloud as a competitive advantage. Your workforce can stay connected from anywhere on any device with Microsoft Office 365.

See how one of the UK’s largest mental health service providers uses Office 365 and Azure to help clinicians collaborate on patient care. Contact Interphase Systems, Inc. to help get your teams working seamlessly with Office 365.You can reach us at 610-276-5500 or Contact us today for a free consultation.

Broadclyst School–Tracking Pupil Attainment

Save time and multiply your effectiveness. Interphase Systems, Inc. knows that, with the right digital tools, teams can gain new insights, then collaborate to create a win-win situation for everyone involved.

Broadclyst School relies on #Office365 to help its teachers work collaboratively as they analyze and share intelligence from test data, create and assign resources, mark up student assignments, and provide feedback to their pupils. This helps the teachers group children according to their needs and assign classwork that matches the learning style of each student.

Interphase Systems, Inc. can put your business on the same winning track. Contact us to find out how. 610-276-5500