Top 9 Keyboard Shortcuts for Outlook

John Biglin, CEO | July 7, 2014

Improve functionality in less time, with less effort, by implementing these top 10 keyboard shortcuts for Outlook.

1. Ctrl + R. Quickly reply to email by holding down both keys simultaneously.

2. Alt + R. Perhaps there are multiple recipients in a particular email. Use this keystroke to reply to all of the recipients in an email. Also, this function allows you to switch to the work week calendar view in case you need to adjust your work schedule.

3. Alt + W. Share an important message with your team by forwarding email. This combination also permits you to switch to the weekly calendar view.

4. Alt + S. This keyboard shortcut makes sending emails even faster. When your message is constructed and the addressee has been selected, hold down “Alt” + “S” to swiftly send the email.

5. Ctrl + G. By selecting this combination, the “Go to date” dialog is opened, which helps to navigate through dates on your calendar.

6. Ctrl + Period and Ctrl + Comma. Searching through your inbox can be tedious, that’s why these functions eliminate the extra steps. Hold “Ctrl + Period” to open the next message and “Ctrl + Comma” to open a previous message.

7. Ctrl + E. Did you know you can search for specific words in a lengthy email?

8. F7. Even Business Executives are susceptible to spelling errors. Use this key to check your spelling in an email.

9. Ctrl + Shift + H. Microsoft allows for continuity across all its programs. This shortcut allows you to create a Microsoft Office document right there in Outlook.

Is your favorite Outlook shortcut listed here? If not, leave us a comment with yours!

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